“This Regulation law prohibits the sale of counterfeit, fake drugs and unwholesome processed foods. The Law also prohibits the sale and distribution of counterfeit, adulterated, banned, substandard or expired drugs. This law is promulgated to prohibit the sale of certain foods, drugs, cosmetics and devices. Therefore, all regulatory products must be registered,.”
An written application for registration of imported drug/food/cosmetics should be made on the company’s letter head paper to the Director-General (NAFDAC), ATTENTION: The Director, Registration & Regulatory Affairs (R & R) Directorate, Ground Floor, NAFDAC Office Complex, Isolo Industrial Estate, Oshodi-Apapa Express Way, Isolo, and Lagos State.
Ø The application letter should include the generic name of product and brand name (where applicable).
Ø An online application form for Product Registration should be purchased at; http://registration.nafdac.gov.ng and completed.
Ø A separate application form should be submitted for each product.
SUBMISSION AT THE INSPECTORATE FOR INSPECTION BOOKING
Ø Upon successful screening of documentation and review of supporting documents,
Inspection of factory date will be booked (picked)
LIST OF DOCUMENTS MENTIONED BELOW, WHICH WILL BE REVIEWED DURING INSPECTION OF FACILITIES
1. An application for Inspection on company’s letter headed paper
2. Label/Packaging materials (Art work could be presented)
3. Evidence of payment to the Agency
4. Evidence of Business Incorporation OR evidence of Business name.
5. Evidence of Registration of Brand Name with Trademark Registry in the Ministry of Industry, Trade and Investment.
6. Contract Manufacturing Agreement (where applicable)
7. Organogram of the Company with Names and Qualifications of the key officers (e.g. Production Manager, Quality Control Manager).
8. Appointment and acceptance letters of the technical officer including all credentials (Degree, NYSC certificates, etc.). The technical officer should have scientific background with minimum of Ordinary National Diploma; OND or its equivalent.
STANDARD OPERATING PROCEDURE (SOP)
9. Standard Operating Procedure (SOP) for Production.
10. Standard Operating Procedure (SOP) for Quality Control.
11. Standard Operating Procedure (SOP) for Cleaning of Factory Premises and Equipment.
12. Standard Operating Procedure (SOP) for Handling Consumer Complaint.
13. Standard Operating Procedure (SOP) for Recall and Distribution.
14. Standard Operating Procedure (SOP) training
15. Standard Operating Procedure (SOP) vendor qualification
16. Standard Operating Procedure (SOP) maintenance of equipments
17. List of Production Facilities and Quality Control equipment and their sources
18. Production Process flow chart
19. List of raw materials and their sources
20. Food Handler’s certificate for production staff which should include the following tests: Sputum, Hepatitis B, Widal, Stool, Urinary test and Chest X-ray report (carried out biannually).
21. Certificate of analysis for raw and treated Water (where applicable).
22. Certificate of analysis for raw materials and finished products
23. Current fumigation Certificate of factory (This should be done quarterly)
24. List of storage facilities outside the manufacturing facilities (for both raw, semi processed and finished products) nationwide
25. Borehole geological survey report
Submission of samples for laboratory analysis
Upon a satisfactory inspection, laboratory samples are submitted. The following documents are included;
Ø Evidence of payment to the Agency
Ø Certificate of analysis.
Product Approval meeting
Ø Upon satisfactory Dossier(drug) review, satisfactory GMP of the production facility and satisfactorylaboratory analysis of product, products are presented for Approval Meetings.
Ø For products labels with compliance issues, compliant artworks may be submitted with acommitment letter from the manufacturer (stating that the commercial products will be incompliance).
Ø Issuance of certificate
Ø For products approved at the meeting, Notification of Registration or Listing is issued to theapplicant while compliance directive is issued to those not approved.
Labelling Guidelines for Imported Drugs
Visit http://registration.nafdac.gov.ng for more details
Submission of application – 0 days
Document verification – 10 days
Facility inspection/sampling – 10 days for food, 20 days for drugs
Laboratory analysis – 30 days for food, 40 days for drugs
Final vetting – 10 days
Approval meeting/issuance of NAFDAC registration number(certificate of registration) – 20 days
Total number of days: 90 days for food, 120 days for drugs
BUILDINGS AND FACILITIES
There should be defined areas of adequate size to accommodate the different operations in a logical order of production flow corresponding to the sequence of the operations.
The operational areas should include;
There should be an adequate organizational structure that clearly defines names and qualifications of key personnel.
There should be adequate number of qualified personnel to perform and supervise the various processes.
In-house and in-process Quality Control of functions may be carried out by the production manager while comprehensive/detailed product analysis should be performed by a public analyst registered by the Institute of Public Analysts of Nigeria (IPAN).
There should be adequate general and specific training for employees and should be conducted regularly by qualified individuals.
The quality control and production units shall be distinct and independent units that function and report directly to the management.
Personnel should wear clean protective apparels such as hand gloves, head covering, nose and mouth mask to protect products from contamination.
Personnel should practice good sanitation and hygienic habits. Eating, drinking, chewing and smoking in the production and storage areas should be prohibited.
All personnel should have access to medical treatment and checks for communicable diseases and the records should be kept.
Any person shown at any time to have apparent illness or open lesions that may adversely affect the safety or quality of product should be excluded from direct contact with the product until the condition is corrected. All personnel should be instructed to report any health conditions that may have adverse effect on the production of the product.
REQUIREMENTS FOR PRE-PACKAGED FOOD/COSMENTICS MANUFACTURING/PACKAGING FACILITY IN NIGERIA
The facility for the production of food products should be purpose-built or suitably adapted to comprise a minimum of four rooms designated as